Truckers and Travelers

Hello, Fellow Drivers,  This is the sequel to 7/13/10 on passing your first DOT audit. I will start with a list of items the DOT will be wanting to see in your office records and expound on the ones that need further explanation.  The key to passing your DOT safety audit is organization and preparation.  Let’s start with what records the DOT will be looking through when they pay you a visit.  If you would like help with putting your records together for a DOT Safety Audit, please email me at truckersandtravelers@gmail.com.   I can also assist you with any trucking authority issues.  Below is a list of those records.  Enjoy the read and remember to be safe out there!

1. Driver Qualification Files ( includes 18 items that must be in each employee’s file, some of which are listed below)

2. DOT physical and medical card

3. Pre-employment drug testing results

4.  Drug consortium membership

5. Logs for the months you have been in operation to the date of the DOT Safety Audit

6.  Pro-rate book contents

7.  DOT and MC authority granted

8.  BOC-3 paperwork

9. Evidence of Insurance on all equipment

10. Leases or hauling contracts

11. HAZ-MAT certification

12. All permits, such as bridge and overweight

13. Registrations on all equipment

14. UCR

15. Additional permits from Kentucky, New Mexico, New York and Oregon if you run through those states with interstate trucking authority

16. IFTA registration

17. Maintenance records on all equipment both trucks and trailers

18.  Yearly inspection sheet on all equipment both trucks and trailers